Council & City

Release of confidential committee decisions

Here you will find items considered in the confidential part of Council meetings which can now be released to the public.

If you require further information please email governance@pncc.govt.nz

Council 2019-22

26 February 2020

Appointment of Town Crier

That the Chief Executive undertake to contract a Town Crier and that Lyal Brenton be approached to consider the role, subject to discussion with Rangitāne.

18 December 2019

Ozone ERP replacement

That the Chief Executive be given delegation to enter into a contract with Civica to purchase a replacement ERP system. The term of this contract will not exceed ten years, and the value over this period will not exceed $5.9m.

Award of contract 3538 for construction of duplicate water pipeline from Turitea wastewater treatment plant to Ngahere Park reservoirs

That Council approve the award of the contract 3538 for the Construction of the Duplicate Water Pipeline from Turitea WTP to Ngahere Park Reservoir for a sum of $3,311,175.29 excluding GST to Higgins Contractors Ltd subject to Officers reaching agreement with the Contractor on the outstanding tags relating to specific conditions of contract.

Award of contract 3735: Streets for People, Square East stage 2

  1. That Council accepts the revised Option 2 tender submission for Square East Stage 2 from Higgins Contractors Ltd for the sum of $2,116,404.30 (two million one hundred and sixteen thousand four hundred and four dollars and thirty cents) with a full road closure and a construction period of 22 weeks.
  2. That the Chief Executive explore extended hours of working, and extended week working in order to shorten the road closure time, and the penalty clause in the contract be confirmed.

Award of contract 3881 for programme 1183: Stoney Creek Road safety upgrade

  1. That Council approve additional unbudgeted funding of $400,000 for Capital New Programme 1183 – Stoney Creek Road Safety Upgrade to increase the 2019-20 budget from $1,294,000 to $1,694,000 to enable the completion of the full scope of Stoney Creek Road Safety Upgrade.
  2. That Council approve the award of Contract 3881 for the construction of the Stoney Creek Road Safety Upgrade to Higgins Contractors Ltd. for the sum of $1,248,054.68 subject to officers reaching agreement with the Contractor on the outstanding tags relating to specific conditions of contract.

Council 2016-19

7 October 2019

Civic Honour Awards 2019

That Council award Civic Honour Awards to Scott Bruce, Rodney Wong, Valerie Dittmer, Angie Farrow and Graham Slater.

Rotation of trustees on Palmerston North Performing Arts Trust Board

That the term of appointment for Sheridan Hickey and Margaret May to the Palmerston North Performing Arts Trust Board be extended to now expire on 30 June 2020, subject to their agreement.

23 September 2019

Community Development Small Grants Fund: Approval of allocation

  1. That Council gives approval to the funding recommendations of the Community Services Council Grant Allocation Working Party attached as an Appendix of the report dated 23 September 2019 and titled “Community Development Small Grants Fund – approval of allocation”.
  2. That the time committed by the Community Services Council Grant Allocation Working Party is acknowledged and the members are thanked for their work in determining the allocations.

District Licensing Committee membership and policy on appointments to Council committees

  1. That the term of appointment for Susan Baty as member and Chairperson of the District Licensing Committee be extended to now expire on 30 November 2020, that she also be appointed as Commissioner under the Sale and Supply of Alcohol Act 2012 effective until 30 November 2020 and that she retain her position as member, Chairperson and Commissioner of the District Licensing Committee until 30 November 2020 irrespective of whether or not she is re-elected at the 2019 local government elections.
  2. That the term of appointment for Tangi Utikere as member and Deputy Chairperson of the District Licensing Committee be extended to now expire on 30 November 2020, and that he retain his position as member and Deputy Chair of the District Licensing Committee until 30 November 2020 irrespective of whether or not he is re-elected at the 2019 local government elections except that his appointment as Deputy Chair (but not as member) will cease at the time election results are officially published if he is not re-elected.
  3. That the terms of appointment for Vicki Beagley and Graham Rossiter be extended to 30 November 2021, subject to their agreement.
  4. That prior to 30 November 2020, the incoming Council undertakes and completes an appointment process for all members of the District Licensing Committee, including appointments of Chairperson and Deputy Chairperson.
  5. That with respect to the appointment of members of the District Licensing Committee, the CCNZ/Arts and Culture Fund Committee, and any other committees that include external appointments, the following procedures apply for all appointments apart from Iwi appointments:
    a. Applications for membership will be invited from elected members (if appropriate) and from the wider community and will be publicly advertised.
    b. A selection panel will be established to consider all applications for membership and will make recommendations to the Council with regard to final appointments to be made.
    c. The selection panel will comprise the Mayor or Deputy Mayor, the Chairperson of the Community Development Committee or appropriate committee with regard to the CCNZ/Arts and Culture Fund Committee and the Chief Executive in other cases, and two other Councillors who have not nor will be able to apply to become a member of the relevant committee.
    d. The decision on the two Councillors for the selection panel will be made by the Mayor or Deputy Mayor in conjunction with the Chairperson of the Community Development or appropriate committee in the case of appointment to the CCNZ/Arts and Culture Fund Committee and by the Mayor and Deputy Mayor in the case of other appointments.
    e. The panel will appoint its own chair at the meetings as soon as possible to determine membership of the relevant committee.
    f. The selection panel’s report to the Council will include the names and brief biographical statements of those persons recommended for appointment, will list the names of all other applicants, and will include recommendations regarding chairpersonship and deputy chairpersonship of committees as appropriate.
    g. Appointments to the District Licensing Committee will be made for a period of up to three years whilst those of other committees will be made for the then current term of Council.

Presentation of the Part II confidential Finance and Performance Committee recommendations from its 16 September 2019 meeting: Plastic to oil business case – support for endorsement

That Council supports an application to the Provincial Growth Fund (PGF) for funding assistance to purchase a plastic to oil processing plant.

That subject to a successful application to the Provincial Growth Fund (PGF), of at least $1.176 million, Council approves a new 2019-20 Capital New Programme for the Plastic to Oil initiative with a total capital expenditure budget of $2,352,000.

Presentation of the Part II confidential Sport and Recreation Committee recommendations from its 16 September 2019 meeting: Artificial football turf – financial assessment

  1. That the Council receives the report Financial Assessment of the Proposed Football Surface by Recreation, Sport and Leisure Consultancy as provided in Attachment 1.
  2. That the Council defer a decision on a preferred location for the artificial football turf until further work is undertaken as detailed in the Recreation, Sport and Leisure Consultancy Financial Assessment report (Attachment 1).
  3. That a portion of the $83,000 budget for artificial football turf design and consenting (refer programme #1133 for the 2019/20 year) is reallocated to fund the recommended needs analysis and feasibility work in the Recreation, Sport and Leisure Consultancy report.
  4. That the investment decision-making process (adopted by Council) in the Manawatū-Whanganui Regional Sport Facility Plan (RSFP) guides future actions relating to this project.
  5. That the assessment team is thanked for their work and informed that the RSFP investment decision-making process will guide the future process steps.
  6. That any decisions arising from this report are released to Part I once Central Football, Massey University and Central Energy Trust Arena representatives have been advised of the next steps.

26 August 2019

Tranche 12 electricity recommendation report

That Council sign the recommended All of Government Tranche 12 Agreement for electricity supply by Meridian Energy.

Rates remission application – the Ozanam House Trust

  1. That the report be received and Council give direction as to the next steps.
  2. That Council review the objective of the Rates Remission Policy during the 2020-21 Annual Plan process.

Director and trustee appointments

  1. That Chris Cardwell and Sarah Vining be appointed as Directors of Palmerston North Airport Ltd for a period of up to three years.
  2. That Margaret May and John Adams be appointed to the Globe Theatre Trust Board for a period of up to three years.
  3. That Caroline Tate and Geoff Jameson be appointed to the Te Manawa Museums Trust Board for a period of up to three years.
  4. That David Campbell and Grant O’Donnell be appointed to the Caccia Birch Trust Board for a period of up to three years.
  5. That Jireeth Soni be appointed to the Caccia Birch Trust Board for a period of up to two years.
  6. That Mark Mabbett and Kane Parsons be appointed to the Regent Theatre Trust Board for a period of up to three years.

24 June 2019

Release of Part II items

That the report dated 07 June 2019 and titled “Update of the status of Part II (public excluded) items” be received.

Rotation of trustees on Council-controlled organisations

  1. That Council commence an appointment process inviting persons to apply for two trustee positions on the Te Manawa Museum Trust Board.
  2. That it be noted that the Annual General Meeting of the Te Manawa Museum Board is to be held on 26 September 2019 commencing at 5.30pm, at Te Manawa Museum.
  3. That Council commence an appointment process inviting persons to apply for two trustee positions on the Globe Theatre Trust Board.
  4. That it be noted that the Annual General Meeting of the Globe Theatre Trust is yet to be determined.
  5. That Council commence an appointment process inviting persons to apply for two trustee positions on the Regent Theatre Trust Board.
  6. That it be noted that the Annual General Meeting of The Regent Theatre Trust Board is to be held on Tuesday 24 September 2019, commencing at 5:30pm at The Regent Theatre.
  7. That Council commence an appointment process inviting persons to apply for three trustee positions on the Caccia Birch Trust Board.
  8. That it be noted that the Annual General Meeting of the Caccia Birch Trust Board is yet to be determined.
  9. That Council commence an appointment process inviting persons to apply for two director positions on the Palmerston North Airport Limited Board.
  10. That it be noted that the Annual General Meeting of the Palmerston North Airport Limited will be held by entry in the Minute Book at a date yet to be determined in October 2019.
  11. That a letter of thanks be sent to all retiring CCO members.

29 April 2019

Presentation of the Part II confidential Finance and Performance Committee recommendations from its 15 April 2019 meeting: Central Energy Trust Arena artificial pitch project update

  1. That Council approve an additional $89,000 of Capital New funding be added to Programme 1082 – Central Energy Trust Arena, Artificial Pitch. This will increase the project funding from $1,400,000 to $1,489,000.
  2. That Council increase its contribution towards the Capital New Programme 1082 – Central Energy Trust Arena, Artificial Pitch by up to $439,000. This will increase Council’s contribution from $700,000 to $1,139,000.

25 March 2019

Presentation of the Part II confidential Sport and Recreation Committee recommendations from its 11 March 2019 meeting: Artificial football turf – site recommendation

  1. That the committee’s clause 11.1 be amended to read “That the decision on the artificial football turf be deferred until a financial assessment is conducted on both site options, and discussions are undertaken with Central Football and that the assessment team evaluate the assessment and discussion and that the Chief Executive be instructed to report back to the committee” and then adopted.
  2. That the decision regarding the artificial football turf – site recommendation be released into Part I.

25 February 2019

Notice of Requirement for Te Ahu A Tūranga – Manawatū Tararua Highway: Appointment of Commissioners

  1. That with regard to the Council resolutions made on 26 November 2018, tikanga Māori experts Miria Pomare and Rawiri Faulkner be added to the existing list of Commissioners appointed for the Notice of Requirement for Te Ahu a Tūranga – Manawatū Tararua Highway.
  2. That in the event that any Commissioner formally assigned to a Hearings Panel for the Notice of Requirement for the Te Ahu a Tūranga – Manawatū Tararua Highway becomes unavailable and a replacement within the same expert area is also unavailable (i) if the hearing has not commenced, the Hearings Panel may continue without the unavailable Commissioner or an alternative Commissioner with a different expert area may be assigned, and (ii) if the hearing has commenced, the Hearings Panel may continue without the unavailable Commissioner.

He Ara Kotahi and Manawatū River cycle pedestrian pathway: Progress and funding update

  1. That the approved budget for Capital New Programme 57 – He Ara Kotahi – Downstream Pedestrian/Cycle Bridge Construction be increased in total by $2,458,000 from $10,934,100 to $13,392,100, with Council’s share of the increase in budget not to exceed $1,030,000.
  2. That the approved programme budget for Capital New Programme 977 – Manawatu River (Fitzherbert Bridge to Linton) Cycle Pedestrian Pathway be increased in total by $1,767,000 from $3,702,100 to $5,469,100, with Council’s share of the increase in budget not to exceed $666,000.
  3. That the Chief Executive be instructed to continue to investigate options for increased third party funding and allocation of savings from 2018/19 Capital New Programmes to reduce the Council’s share of the cost to complete Programmes 57 and 977.
  4. That Council pursue lighting the link to Massey.

Presentation of the Part II confidential Finance and Performance Committee recommendations from its 18 February 2019 meeting – award of contract 3696 for engagement of legal advisor for the wastewater best practicable options project

  1. That the Committee approves the award of Legal Services Contract 3696 for the PNCC Wastewater BPO Legal Advisor to Simpson Grierson as recommended by the Tender Evaluation Team.
  2. That the Chief Executive be instructed to require Simpson Grierson to provide exclusive services to Palmerston North City Council in this matter.

19 December 2018

Jets Basketball

That Council accept the Jets Basketball offer for $95,000 as full and final settlement including 2019 NBL venue fees being pre-paid, settling the franchise’s debt with Council.

Leave of absence

That Councillor Aleisha Rutherford be granted a leave of absence from 25 February 2019 to 31 May 2019.

10 December 2018

Library project update

  1. That Council, as the property owner, submit its Detailed Seismic Assessment to the regulatory division of Palmerston North City Council for consideration of the library building as an Earthquake Prone Building, as per Section 133AQ of the Building Act 2004.
  2. That Council continues to occupy the library building providing full library services until a decision is made regarding the future use and/ or earthquake strengthening of the building.
  3. That Council direct the Chief Executive to prepare an Earthquake Prone Building Policy to inform Council decisions as an owner of earthquake prone buildings.
  4. That a risk assessment on continuing to occupy the Library, including a risk management strategy, be reported to Council urgently.

26 November 2018

Appointment of Electoral Officer

  1. That Warwick Lampp, of electionz.com, be appointed as Electoral Officer for Palmerston North City Council, the appointment to be effective from the time of appointment until 30 June 2020.
  2. That the Chief Executive be authorised to negotiate details associated with this appointment, including relevant remuneration, and noting that the appointment is also conditional on electionz.com agreeing to collaborate with a separate online provider for elections should online voting be available to the Council for the 2019 local elections.

Notice of requirement for Te Ahu a Turanga-Manawatū Tararua Highway. Joint processing and appointment of commissioners

  1. That the notice of requirement and any related applications made by the New Zealand Transport Agency (NZTA) to the Palmerston North City Council, the Manawatū District Council and the Tararua District Council, with regard to Te Ahu a Tūranga-Manawatū Tararua Highway connecting the Manawatū-Whanganui and Wairarapa/Hawke's Bay areas, be processed jointly by those Councils, with any hearings and any decisions or recommendations to be held or made jointly by a panel of Commissioners appointed and assigned for this purpose.
  2. That the responsibilities given and powers delegated to the Commissioners appointed and assigned pursuant to these resolutions include (i) the consideration, hearing and making recommendations to the NZTA on the Notice of Requirement, (ii) the consideration of any outline plan(s) lodged by NZTA under section 176A of the Resource Management Act 1991 and requesting changes to those plan(s), and (iii) the consideration, hearing and determination of any Committee Meeting date Report Title Author Current Position Final Decision applications made by NZTA for resource consent. These powers also include, in each case, the power to require further information to be provided.
  3. That the Commissioners appointed include lawyers Chris Mitchell and Paul Rogers, planners David McMahon, Gina Sweetman and Rob van Voorthuysen, engineers Judith Makinson and David Mitchell, and tikanga Māori experts Liz Burge and Reg Proffit.
  4. That the panel of Commissioners to consider the Notice of Requirement and any related application be assigned from the persons named in resolution 3 above, so that each panel comprises at least one lawyer or planner, one engineer and one tikanga Māori expert, noting that the panel need not comprise the same persons for the Notice of Requirement and any separate application.
  5. That the assignment of Commissioners be made by the unanimous agreement of the General Manager Strategy and Planning for Palmerston North City Council, the General Manager Community and Strategy for Manawatu District Council and the Manager Regulatory Services for Tararua District Council, the powers of assignment to include specifying the Commissioner to be chair and to make any replacements or alterations to the Commissioners assigned should that be necessary.
  6. That decisions of each panel be supported by a majority of members, with the chair having both a deliberative and casting vote if the panel is otherwise unable to reach a decision.

24 October 2018

Trustee appointments

  1. That Steve Elers be appointed to the Caccia Birch Trust Board for a period of up to three years.
  2. That Jireeth Soni be appointed to the Caccia Birch Trust Board for a period of up to one year.

8 October 2018

Civic Honour Awards 2018

That Council award Civic Honour Awards to Rae Patten, Yvonne Stirling and Nancy Kinross.

27 August 2018

Director and trustee appointments

  1. That Murray Georgel be appointed to the Palmerston North Airport Ltd for a period of up to three years.
  2. That Russell Harris and Gerard Hudson be appointed to the Globe Theatre Trust Board for a period of up to three years.
  3. That Tyson Schmidt be appointed to the Te Manawa Museum Trust Board for a period of up to three years.
  4. That Patricia Keiller be appointed to the Caccia Birch Trust Board for a period of up to three years.
  5. That David Lea, Susan McConachy and Tania Kopytko be appointed to the Regent Theatre Trust Board for a period of up to three years.
  6. That Council note the resignation of Sue Forde from the Caccia Birch Trust Board and commence an appointment process inviting persons to apply for two trustee positions on the Caccia Birch Trust Board.

25 June 2018

Rotation of trustees on Council Controlled Organisations

That all Council Controlled Organisations Trustee positions for rotation be advertised and that the Annual General Meeting dates be noted.

28 May 2018

Appointment to the Globe Theatre Trust Board

That Council appoint Mr John Adams to the Globe Theatre Trust Board until September 2019.

14 May 2018

Papaioea Place redevelopment

  1. That an additional budget of $52,992.00 plus GST be included for the provision of the Vlux Solar Tube, increase of ceiling insulation and 13mm Gib (re-instatement of 3 items from “potential savings”).
  2. That the Papaioea Place Housing Budget for Stage 1 be increased to $8,427,200 (including GST) for consideration in Council’s final 2018/28 10 Year Plan deliberations.
  3. That two additional units be included on the eastern row of Stage 1 for a sum of $288,650 (including GST) for consideration in Council’s final 2018/28 10 Year Plan deliberations.
  4. That the variations schedule from Latitude Homes for Papaioea Place Development as approved in recommendations 1 to 3 be accepted and that work proceed in the 2017/18 financial year.

26 February 2018

Appointment of trust member to CCNZ Arts and Culture Committee

  1. That Council note the resignation of Shaun Kaye from the CCNZ Arts and Culture Committee.
  2. That Council appoint Gunhild Litwin as the Community Arts Council representative on the CCNZ Arts and Culture Committee.

27 November 2017

Follow-up report for the acquisition of Ashhurst School pool

  1. That Council purchase the Ashhurst School pool from the Ministry of Education for $1.
  2. That Council spend $50,000 upon purchasing the facility to repair pool heating systems and add showers to both changing rooms. This will be an unbudgeted capital expenditure.
  3. That Council engage CLM to manage the facility on a five-days-a-week basis.

16 October 2017

He Ara Kotahi pathway project revised construction estimates and Manawatū River cycle/pedestrian bridge tender report

  1. That Council note the October 2017 Revised Estimate Forecast for the He Ara Kotahi project of $14,636,200 which represents an increase of $4,734,200 above the 2015-25 Long Term Plan budget Committee Meeting date Report Title Author Current Position Final Decision provision of $9,902,000. Furthermore, this represents an increase of $2,319,700 in Council’s share of the project.
  2. That Council confirm implementation of the He Ara Kotahi project based on the October 2017 Revised Estimate Forecast sum of $14,636,200, noting that appropriate budget and funding adjustments will be required as outlined in Table 10 of the appended report, at least in the interim.
  3. That Council award Contract 03456 Manawatū River Pedestrian Cycle Bridge to Concrete Structures (NZ) Limited of Rotorua for their alternative tender priced at $10,594,084.84 (excl. GST) noting the need to get this contractor on site as soon as possible to ensure the Urban Cycleway Fund requirement of $3,000,000 expenditure by 30 June 2018 is met.
  4. That Council apply for additional funding from the Urban Cycleways Programme based on it meeting 1/3 of the total programme cost after deducting the Powerco contribution of $500,000.
  5. That Council request that Powerco increase its contribution to the Project based on the original cost sharing ratio outlined in Table 11 of the appended report.
  6. That Council commit to construction of stages 1C and 2 of the He Ara Kotahi project in line with the proposed funding and budget adjustments as outlined in Table 10 of this report, at least in the interim.
  7. That a project update report be given to full Council by end of December.

9 October 2017

Request for further funding

  1. That funding support for the Rural Games 2018 be increased from $30,000 to $50,000 and approved as an unbudgeted expense.
  2. That funding support of $30,000 toward the NZPGA be approved as an unbudgeted expense.
  3. That funding support of $20,000 toward the New Zealand Grand Prix be approved as an unbudgeted expense.

2 October 2017

Request for further funding

That this report be referred to the Extraordinary Council meeting of the 9 October 2017 for consideration.

25 September 2017

Leave of absence

That Councillor Gabrielle Bundy-Cooke be granted a leave of absence from 25 September 2017 to 6 November 2017.

District Licensing Committee appointments

  1. That Mr Graham Rossiter be appointed to the District Licencing Committee for the existing term of two years.
  2. That Ms Vicki Beagley be appointed to the District Licencing Committee for the existing term of two years.

Civic Honour Awards 2017

That Council award Civic Honour Awards to Junne Bendall, Lyal Brenton and David Edge.

4 September 2017

Economic grant

  1. That Council revoke clause 134-17 from the 28 August 2017 Council meeting in its entirety.
  2. That Council delegate to the Chief Executive to negotiate with Toyota New Zealand Limited to provide an economic grant of up to $518,000.

28 August 2017

Director and trustee appointments

  1. That Gerard Gillespie and Jon Nichols be appointed to the Palmerston North Airport Ltd for a period of three years.
  2. That Margaret May and Russell Harris be appointed to the Globe Theatre Trust Board for a period of three years.
  3. That John Fowke and Sheridan Hickey be appointed to the Te Manawa Museum Trust Board for a period of three years.
  4. That Sue Forde, Julia Pedley and Judith Carter be appointed to the Caccia Birch Trust Board for a period of three years.
  5. The that Chief Executive be instructed to provide a summary of CCO Board demographics including tenure, expertise and diversity.
  6. That Martin Carr be appointed to the Regent Theatre Trust Board for a period of three years.
  7. That the Chief Executive be instructed to report to Council on meeting fees or remuneration and associated policies for CCO Boards.

Toyota distribution warehouse extension: Development contributions payable

  1. That the Chief Executive be authorised to negotiate with Toyota New Zealand Limited a development contributions net fee between $75,000 and $125,000 excluding GST for the proposed 11,300m2 warehouse extension at Roberts Line.
  2. That the balance between the development contributions payable on the proposed 11,300m2 warehouse extension and the negotiated amount be funded via a grant to Toyota New Zealand Limited.
  3. That it be noted that the decisions collectively are inconsistent with the 2015 Development Contributions Policy because the development contributions fees payable on the proposed Toyota New Zealand Limited warehouse would be reduced based on criterion that is not provided for within the policy.
  4. That it be noted that the reasons why a decision that is inconsistent with the 2015 Development Contributions Policy has been made is due to the broad economic and social benefits associated with Toyota New Zealand operating its head office and national customer centre in Palmerston North over three decades.
  5. That the Chief Executive be directed to provide an update to the Development Contributions Policy alongside the preparation of the 2018 Long Term Plan providing an opportunity for the Council to consider including criterion in the Development Contributions Policy to inform future requests for a reduction or waiver.

26 June 2017

Appointment to the Jaycee Trust Travelling Fellowship Panel

That Mr Latham Lockwood and Ms Fiona Bradley be appointed as members of the Jaycee Trust Travelling Fellowship Panel till the end of the 2016-2019 triennium.

22 May 2017

Acting Chief Executive

  1. That the Council appoints, under section 42 (1) of the Local Government Act, David Wright to the position of acting chief executive for a fixed term commencing 1 June 2017 until such time as the new chief executive commences employment.
  2. That the Acting Chief Executive be delegated all functions, powers and duties of the Council that are delegated to the chief executive.
  3. That the Council delegates authority to the Mayor to negotiate and conclude an employment agreement including remuneration for the period of employment.

24 April 2017

Palmerston North skate park upgrade

  1. That Council note that Eastern and Central Community Trust having regard to an initial assessment of Council’s funding application for upgrading the city’s skate park, has invited Council to apply for $150,000 in funding.
  2. That Council note that the Lion Foundation having regard to an initial assessment of Council’s skate park upgrade project, has invited Council to apply for $100,000 in funding.
  3. That subject to Eastern and Central Community Trust granting $150,000 and the Lion Foundation granting $100,000 to the skate park upgrade project, Council approve that physical work proceed on construction of the complete remainder of the project.

Review of operations of District Licensing Committee (referred from Part 1)

That Mr Rod Titcombe be appointed to the District Licensing Committee, effective 24 April 2017 until 30 November 2017

Leave of absence

That Councillor Aleisha Rutherford be granted a leave of absence from 22 May 2017 to 13 August 2017.

10 April 2017

Award of tender for Central Energy Trust Wildbase Recovery

  1. That Council underwrite the potential shortfall of $440,000 for the “Construction of the Central Energy Trust Wildbase Recovery Centre”, conditional upon awarding a contract to Kynoch Construction for an initial sum of $3,878,557 exclusive of GST, subject to:
    a. Negotiation of tender tags (tenderer conditions and/or exclusions) being removed in full or in part, and
    b. Introduction of variations to possibly change: the aviary mesh specification, and or the precast concrete boundary fence beside the Conservatory specification
    in order that the contract sum be revised to addresses the $440,000 shortfall.
  2. That $30,000 be added for solar electric panels in the project and that the Chief Executive be instructed to investigate further funding and report back on the project of solar electric panels.

27 March 2017

Youth Council representative on the CCNZ Arts and Culture Fund Committee

  1. That Council note that the previously appointed Youth Council representative, Teuila Nosa, has declined her appointment to the CCNZ Arts and Culture Fund Committee.
  2. That for the appointment in recommendation 3, and in the future, Council will note the community group nominations for membership, understanding these may change within the term, and appoint the community at large representatives only.
  3. That Council note Sarah White is appointed as the Youth Council representative on the CCNZ Arts and Culture Fund Committee for the remainder of this term of Council.

Award of Contract 3442 for engagement of technical advisors for the wastewater BPO project

That Council approve the award of Professional Services Contract 3442 for the PNCC Wastewater Best Practicable Option Technical Adviser to MWH Stantec as recommended by the Tender Evaluation Team.

27 February 2017

Appointments to the CCNZ Arts and Culture Fund Committee

That Council appoint the following people to the Creative Communities (CCNZ) Arts and Culture Fund Committee for the remainder of this term of Council:

  • Susan McConachy (Community representative)
  • Bernadette Peters (Community representative)
  • Wiremu Te Awe Awe and Warren Warbrick (Tangata Whenua representatives)
  • Mafa Tuisaua (Pacifica representative)
  • Meriam Findlay (Multicultural representative)
  • Teuila Nosa (Youth Council representative)
  • Shaun Kay (Community Arts representative)

That Council appoint Councillor Rachel Bowen as the Chairperson of the Creative Communities (CCNZ) Arts and Culture Fund Committee until May 2017, at which time Councillor Duncan McCann will take over the role of Chairperson.

20 February 2017

Palmerston North skate park upgrade

  1. That Council note that the Eastern and Central Community Trust, having regard to an initial assessment of Council’s $70,000 funding application for upgrading the city’s skate park, has invited Council to apply for further funding in the order of $20,000 to construct another item of the park’s upgrade.
  2. That Council notes an application for $93,400 was submitted to the Eastern and Central Community Trust on the 25 January 2017 to assist with the upgrade of the skate park.
  3. That subject to the Eastern and Central Community Trust granting $93,400 of external funding to the skate park upgrade project, that Council approve that physical work proceed on construction of the skate bowl, the “snake run” and the pyramid.

19 December 2016

Palmerston North skate park extension

That the Chief Executive be instructed to apply for external funding to the value of $70,000 in order to increase the budget of Programme 738 “Skatepark Facility” from $180,000 to $250,000, so that the key elements of both the skate bowl and the “snake run” can be established.

Renewal of annual road maintenance contract

That Council seek competitive tenders for its road maintenance contract with a four-year term commencing 1 July 2017. The tender document is to be prepared in such a manner as:

  • to allow for tenderers who submit conforming bids to also submit alternative tenders that may achieve lower costs for PNCC
  • to incorporate signs maintenance and the annual resurfacing programme
  • to offer an incentive to the successful contractor of up to 50% of the following year’s road rehabilitation work at pre-agreed rates and based on achieving good performance in the road maintenance contract.

14 November 2016

Tender award contract 3416: Aokautere Reservoir design and construct

That Council approve the tender recommendation to award Contract 3416 for the design and construction of the Aokautere Reservoir up to the value of $1,120,000 representing the tender sum of $1,012,041.64 excluding GST and a contingency of $107,958.36.

Economic Development Committee 2016-19

14 May 2018

Youth Ambassador to friendship city Kunshan

That the committee endorse Krista McJarrow-Keller to be a Youth Ambassador to Palmerston North’s friendship city, Kunshan (China), for the duration of her studies at Duke Kunshan University. 2. That this memorandum become public upon Council approval of the recommendation, and formal confirmation from the recipient.

Finance and Performance Committee 2016-19

16 September 2019

Plastic to oil business case – support for endorsement

  1. That Council supports an application to the Provincial Growth Fund (PGF) for funding assistance to purchase a plastic to oil processing plant.
  2. That subject to a successful application to the Provincial Growth Fund (PGF), of at least $1.176 million, Council approves a new 2019/2020 Capital New Programme for the Plastic to Oil initiative with a total capital expenditure budget of $2,352,000.

15 April 2019

Central Energy Trust Arena artificial pitch project update

  1. That Council approve an additional $89,000 of Capital New funding be added to Programme 1082 – Central Energy Trust Arena, Artificial Pitch. This will increase the project funding from $1,400,000 to $1,489,000.
  2. That Council increase its contribution towards the Capital New Programme 1082 – Central Energy Trust Arena, Artificial Pitch by up to $439,000. This will increase Council’s contribution from $700,000 to $1,139,000.

18 February 2019

Award of contract 3696 for engagement of legal advisor for the wastewater best practicable options project

  1. That the Committee approves the award of Legal Services Contract 3696 for the PNCC Wastewater BPO Legal Advisor to Simpson Grierson as recommended by the Tender Evaluation Team.
  2. That the Chief Executive be instructed to investigate a buy local policy and report back to the Finance and Performance Committee in May 2019.
  3. That recommendation 9.2 be transferred to the part I public part of the meeting.
  4. That the Chief Executive be instructed to require Simpson Grierson to provide exclusive services to Palmerston North City Council in this matter.

19 November 2018

Follow-up: Aquatic facilities

That the information in the Property Officer’s report titled “Follow-up – Aquatic Facilities” and dated 31 October 2018 be received.

17 September 2018

Funding request

  1. That Council underwrites the Wildbase – Paul Dibble Sculpture up to a further $89,000 plus GST, if any.
  2. That should Council agree to underwrite and be called upon to cover any shortfall in fundraising then any payment from Council be made directly to the Public Sculpture Trust for reasons of GST efficiency.

Award of contract 3614: New artificial turf at Central Energy Trust Arena

  1. That the Finance and Performance Committee accepts the tender (alternative proposal) of Fieldturf NZ Ltd for the sum of $1,297,792.40 (one million two hundred and ninety seven thousand seven hundred and ninety two dollars and forty cents), exclusive of GST.
  2. That the tender is awarded subject to external funding being raised to the satisfaction of the Chief Executive

18 June 2018

Award of contract 3532: Installation of "V" category LED street lighting luminaires stage 2

That the Committee accepts the tender of Alf Downs Lighting Ltd for the sum of $998,232.00 (Nine hundred and ninety eight thousand, two hundred and thirty two dollars only) plus GST for the Installation of “V” Category LED Street Lighting Luminaires Stage 2.

19 March 2018

Purchase of land to extend walkways network

That Council purchase the parcel of land in JFK Drive, Palmerston North which has an existing walkway connection for $28,000 + GST (if any) as an unbudgeted item funded from additional borrowing.

Purchasing property to partner with a housing provider

  1. That Council consider partnering with a housing provider including transitional and emergency housing by way of leasing properties to them for this use.
  2. That Council enters into negotiations to purchase 374 Tremaine Avenue as a suitable property to enable Recommendation 1.
  3. That a full report on the purchase of 374 Tremaine Avenue be presented to the April 2018 Finance and Performance meeting.

20 November 2017

Award of contract 3473: Arena 2 new retractable seating

That the committee accepts the tender of Alloyfold Effuzi for the sum of $1,218,343.58 (one million two hundred and eighteen thousand three hundred and forty-three dollars and fifty-eight cents, exclusive of GST) for new retractable seating in Arena 2.

Award of contract 3476: Cuba Street renewal (Pitt Street to George Street)

  1. That Council accepts the tender of Higgins Contractor Ltd for the sum of $1,332,043.69 (one million, three hundred and thirty-two thousand and forty-three dollars, sixty nine cents) plus GST for Cuba Street Renewal (Pitt Street to George Street).
  2. That the budget for the 2017/18 Roading Capital Renewal Programme 115 – “City Wide – Sealed Pavement Renewals” be revised from $1,418,266 to $1,468,266 by utilising savings of $50,000 from Roading Capital Renewal Programme 139 – “City Wide – Sealed Road Resurfacing.
  3. That the budget for the 2017/18 Roading Capital Renewal Programme 122 – “City Wide – Road Drainage Replacements” be revised from $479,565 to $607,759 by utilising savings of $128,194 from Roading Capital Renewal Programme 139 – “City Wide – Sealed Road Resurfacing.
  4. That the budget for the 2017/18 Roading Capital New Programme 163 – “City Wide – New Street Tree Planting” be increased from $28,000 to $66,000, to be funded from additional borrowings.
  5. That the budget for the 2017/18 Roading Capital New Programme 1155 – “City Wide – Street Seats” be revised from $11,000 to $35,000, to be funded from additional borrowings. 6. That an additional $120,000 be included in the Cuba Street Renewals programme to retain the basalt pavers being specified in the contact.

16 October 2017

Central Energy Trust Wildbase Recovery solar panel options

  1. That Council reaffirm its commitment to solar array on the roof of the Powerco Education Centre building at the Central Energy Trust Wildbase Recovery facility.
  2. That the Central Energy Trust Wildbase Recovery Facilities Solar Panel options goes out as a public tender and prior to public tender a business case comes back to the Finance and Performance Committee.

Award of contract 3377: James Line upgrade

  1. That Council accepts the tender of Higgins Contractors Ltd for the sum of $3,794,252.71 (three million seven hundred and ninety-four thousand two hundred and fifty two dollars seventy one cents) for Stage 3 of the James Line upgrade.
  2. That the Chief Executive investigate why contractors are not putting tenders in.

20 February 2017

Pacific Drive extension local purpose road reservice

  1. That Council agree to purchase land in Pacific Drive identified as Lot 329 on proposed scheme plan “3B 2 3 Rev P2”, prepared by Kevin O’Connor Associates, from Palmerston North Industrial & Residential Developments Limited for an agreed price of $158,695 plus GST, if any.
  2. That Council vest the land as Local Purpose (Road) Reserve pursuant to Section 239(1)(a) and 239(2) of the Resource Management Act 1991 for the purpose of providing future road access to land beyond the subdivision boundary.

21 August 2017

Programme 674: Church/Ruahine roundabout safety improvements revised budget

  1. That Council approve a budget increase of $200,000 for programme 674 Church/Ruahine roundabout safety improvements, taking the total project budget to $575,000 for delivery in the 2017/18 financial year.
  2. That Council approve award of the construction tender for contract 3466 to Higgins Contractors for the contracted price of $520,206.
  3. That the Chief Executive be instructed to review all roading capital spend to assess any increases in cost that may impact the 2017/18 financial year.

18 September 2017

Increase in leased reserve land for Hokowhitu School pool

That Council authorise an addition to the lease by the Ministry of Education for an area of 594m2 that is occupied by facilities associated with the Hokowhitu School pool.

Manawatū District and Palmerston North City Joint Strategic Planning Committee 2016-19

12 December 2018

Appointment of director

  1. That Malcolm Bailey be reappointed to the CEDA Board for three years.
  2. That Malcolm Bailey be reappointed as Chairperson of the CEDA Board.
  3. That the CEDA Board appoint a Deputy Chairperson from within their existing Board.

Planning and Strategy Committee 2016-19

7 June 2017

Proposed land acquisition by a commercial interest

  1. That Council seek feedback from owners and businesses in the area to inform the LINZ road stopping process.
  2. That Council seek approval from LINZ to stop part of Nash Street using section 116 of the Public Works Act.
  3. That Council use 342 of the Local Government Act if Land Information New Zealand declines to stop the road using the Public Works Act.
  4. That Council identify the level of compensation to be obtained for the land being acquired by the Palmerston North Maori Reserve Trust. This being the market value with up to 15% discount.

Sport and Recreation Committee 2016-19

16 September 2019

Artificial football turf – financial assessment

  1. That the Council receives the report ‘Financial Assessment of the Proposed Football Surface’ by Recreation, Sport and Leisure Consultancy as provided in Attachment.
  2. That the Council defer a decision on a preferred location for the artificial football turf until further work is undertaken as detailed in the Recreation, Sport and Leisure Consultancy Financial Assessment report (Attachment 1).
  3. That a portion of the $83,000 budget for artificial football turf design and consenting (refer programme #1133 for the 2019/20 year) is reallocated to fund the recommended needs analysis and feasibility work in the Recreation, Sport and Leisure Consultancy report.
  4. That the investment decision-making process (adopted by Council) in the Manawatū-Whanganui Regional Sport Facility Plan (RSFP) guides future actions relating to this project.
  5. That the assessment team is thanked for their work and informed that the RSFP investment decision-making process will guide the future process steps.
  6. That any decisions arising from this report are released to Part I once Central Football, Massey University and Central Energy Trust Arena representatives have been advised of the next steps.

11 March 2019

Artificial football turf – site recommendation

  1. That the decision on the Artificial Football Turf be deferred until a financial assessment is conducted on both site options, and discussions are undertaken with Central Football.
  2. That the decision regarding the Artificial Football Turf – site recommendation be released into Part I.

17 December 2018

Massey University hockey turf update

That Council note progress on construction of the new hockey turf at Massey University.

14 May 2018

Artificial football turf: Process for location selection

  1. That Council approve the process outlined in this report for the selection of a location for an artificial football turf in Palmerston North as proposed in the 10 Year Plan (2018-28).
  2. That registrations of interest be invited from interested elected members for appointment to the Artificial Football Turf Assessment Team and advise the Committee Administrator, Penny Odell by Friday 1 June 2018 noting that the Mayor and Chairperson Finance and Performance Committee make the decision on the successful registrant.

12 March 2018

Artificial football turf: Process for location selection

  1. That the operational financial costs of partnering with an external partner be presented to the Finance and Performance Committee before a decision is made on the process for location selection for an Artificial Football Turf.
  2. That the report entitled “Artificial Football Turf - Process for Location Selection” lie on the table to the Sport and Recreation May 2018 meeting.

Presentation: Ashhurst pool update

That the Sport and Recreation Committee receive the presentation for information.

4 December 2017

Artificial football turf: Update

Council resolved the Committee's recommendation that the information about the process to select a site for a future artificial football turf is received.

4 September 2017

Acquisition of Ashhurst School pool

  1. That Council agree in principle to the acquisition of the assets associated with the Ashhurst School pool from the Ministry of Education subject to: due diligence being undertaken to ensure that the cost of bringing the assets to an acceptable condition are understood.
  2. That Council begin negotiations with Community Leisure Management (CLM) to determine the costs to operate the Ashhurst School Pool on Council’s behalf should the purchase proceed.
  3. That Officers report back within two months presenting the full implications of any transfer of the pool assets and on any negotiations undertaken with the Ministry of Education.