District Licensing Committee membership and policy on appointments

Council

23 September 2019

1. That the term of appointment for Susan Baty as member and Chairperson of the District Licensing Committee be extended to now expire on 30 November 2020, that she also be appointed as Commissioner under the Sale and Supply of Alcohol Act 2012 effective until 30 November 2020 and that she retain her position as member, Chairperson and Commissioner of the District Licensing Committee until 30 November 2020 irrespective of whether or not she is re-elected at the 2019 local government elections.
2. That the term of appointment for Tangi Utikere as member and Deputy Chairperson of the District Licensing Committee be extended to now expire on 30 November 2020, and that he retain his position as member and Deputy Chair of the District Licensing Committee until 30 November 2020 irrespective of whether or not he is re-elected at the 2019 local government elections except that his appointment as Deputy Chair (but not as member) will cease at the time election results are officially published if he is not re-elected.
3. That the terms of appointment for Vicki Beagley and Graham Rossiter be extended to 30 November 2021, subject to their agreement.
4. That prior to 30 November 2020, the incoming Council undertakes and completes an appointment process for all members of the District Licensing Committee, including appointments of Chairperson and Deputy Chairperson.
5. That with respect to the appointment of members of the District Licensing Committee, the CCNZ/Arts and Culture Fund Committee, and any other committees that include external appointments, the following procedures apply for all appointments apart from Iwi appointments:
   a. Applications for membership will be invited from elected members (if appropriate) and from the wider community and will be publicly advertised.
   b. A selection panel will be established to consider all applications for membership and will make recommendations to the Council with regard to final appointments to be made.
   c. The selection panel will comprise the Mayor or Deputy Mayor, the Chairperson of the Community Development Committee or appropriate committee with regard to the CCNZ/Arts and Culture Fund Committee and the Chief Executive in other cases, and two other Councillors who have not nor will be able to apply to become a member of the relevant committee.
   d. The decision on the two Councillors for the selection panel will be made by the Mayor or Deputy Mayor in conjunction with the Chairperson of the Community Development or appropriate committee in the case of appointment to the CCNZ/Arts and Culture Fund Committee and by the Mayor and Deputy Mayor in the case of other appointments.
   e. The panel will appoint its own chair at the meetings as soon as possible to determine membership of the relevant committee.
   f. The selection panel’s report to the Council will include the names and brief biographical statements of those persons recommended for appointment, will list the names of all other applicants, and will include recommendations regarding chairpersonship and deputy chairpersonship of committees as appropriate.
   g. Appointments to the District Licensing Committee will be made for a period of up to three years whilst those of other committees will be made for the then current term of Council.