2025-2028 confidential committee decisions

Council

10 December 2025
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

Resolved

1. That Council approve the increase in directors from five to six, which is consistent with the allowable number of directors in the Central Economic Development Agency Appointment of Directors Policy 2025.
   Clause 216.1-25 above was carried 8 votes to 5, the voting being as follows:
   For: Councillors Debi Marshall-Lobb, Mark Arnott, Rachel Bowen, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Billy Meehan and William Wood.
   Against: Councillors Lorna Johnson, Bonnie Kuru, Orphée Mickalad, Karen Naylor and Kaydee Zabelin.
   
   
2. That Council re-appoint Katie Brosnahan as director of Central Economic Development Agency, for a second term, until 31 December 2028.
3. That Council appoint Colin McFadzean as director of Central Economic Development Agency until 31 December 2028.
4. That Council appoint Antony Heywood as director of Central Economic Development Agency until 31 December 2028.
5. That Council note the cost for the additional director ($25,000pa) is not budgeted. CEDA will be required to fund this from operational funding.
6. That Council release the report once appointments have been confirmed.
   Clause 216.2-25 above was carried 12 votes to 1, the voting being as follows:
   For: Councillors Debi Marshall-Lobb, Mark Arnott, Rachel Bowen, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Bonnie Kuru, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.
   Against: Councillor Lorna Johnson.

This item was originally considered in the confidential part of the 24 June 2026 council meeting and can now be released to the public.

Resolved: 

1. That Council appoint Georgiana Taylor as a Trustee on the Globe Theatre Trust Board for a period of up to three years, subject to the appropriate checks.
   
   
2. That Council reappoint Tania Kopytko as a Trustee on the Regent Theatre Trust Board for a period of up to three years.
   
   
3. That Council appoint Toni Wilson as a Trustee on the Regent Theatre Trust Board for a period of up to three years, subject to the appropriate checks.
   
   
4. That Council release the report upon notification of appointments to the individuals and Boards.

Clause 69-26 above was carried 12 votes to 0.

For: Mayor Grant Smith and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Hayden Fitzgerald, Leonie Hapeta, Karen Naylor, William Wood and Kaydee Zabelin.

Joint Shareholders' Committee - Central Districts Water

13 March 2026
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

Resolved

1. That the Shareholders’ Committee appoint Steve Maharey as the Chair of the Board of Central Districts Water, for a period of three years three months ending 30 June 2029.
2. That the Shareholders’ Committee appoint Linda Robertson as a Director of Central Districts Water, for a period of three years three months ending 30 June 2029.
3. That the Shareholders’ Committee appoint Dave Chambers as a Director of Central Districts Water, for a period of three years three months ending 30 June 2029.
4. That the Shareholders’ Committee appoint Dr Sue Bidrose as a Director of Central Districts Water, for a period of three years three months ending 30 June 2029.
5. That the Shareholders’ Committee appoint Pahia Turia as a Director of Central Districts Water, for a period of three years three months ending 30 June 2029.
6. That the Shareholders’ Committee appoint Jon Nichols as a Director of Central Districts Water, for a period of three years three months ending 30 June 2029.
   carried 10 votes to 0
   
   
7. That the report and decisions be released to the public following notification of appointments to the individuals, Shareholder Councils, and Iwi parties; and that these decisions are embargoed until Tuesday 17 March 2026.
   carried 10 votes to 0
   
   
8. That the Committee thank Matt Stanley and the Propero Team for their level of service and professionalism in assisting the Shareholders’ committee with what has been an outstanding appointment process.
   carried 10 votes to 0

This item was originally considered in the confidential part of the 24 June 2026 council meeting and can now be released to the public.

Resolved:

1. That Council appoint Alex Ishikawa and Axel Malecki as members of the Palmerston North Jaycee Trust Assessment Committee for the 2025-2028 term of Council.
   
   
2. That Council release the report once successful applicants have been notified of confirmation of their appointment.

Clause 68-26 above was carried 11 votes to 0.

For: Mayor Grant Smith and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Hayden Fitzgerald, Karen Naylor, William Wood and Kaydee Zabelin.

Joint Shareholders' Committee - Central Districts Water

13 February 2026
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

Resolved

That the Committee:

2. Approve the membership of the Director Appointment Panel, being Mayor Bernie Wanden, Mayor Grant Smith, Mayor Andy Watson and Danielle Harris.

Clause 6.1 above was carried 5 votes to 0, with 4 abstentions, the voting being as follows:

• For: Deputy Mayor Dave Wilson, Councillors Sam Jennings and Kaydee Zabelin, Mr Hayden Turoa and Ms Marj Heeney.
• Abstained: The Mayor (Grant Smith), Mayor Bernie Wanden, Mayor Andy Watson and Ms Danielle Harris.

3. Delegate to the Director Appointment Panel the authority to finalise the Director interview list, conduct interviews and report back to the Committee its recommendations for Director appointments.

Clause 6.2 above was carried 9 votes to 0, the voting being as follows:

• For: The Mayor (Grant Smith), Mayor Bernie Wanden, Mayor Andy Watson, Deputy Mayor Dave Wilson, Councillors Sam Jennings and Kaydee Zabelin, Ms Danielle Harris, Mr Hayden Turoa and Ms Marj Heeney.

5. Approve the Board Skills Matrix to be used to inform the Director appointment process.

Clause 6.3 above was carried 9 votes to 0, the voting being as follows:

• For: The Mayor (Grant Smith), Mayor Bernie Wanden, Mayor Andy Watson, Deputy Mayor Dave Wilson, Councillors Sam Jennings and Kaydee Zabelin, Ms Danielle Harris, Mr Hayden Turoa and Ms Marj Heeney.

6. Approve the Board remuneration for Central Districts Water to be $456,000 p.a. for the period ending 30 June 2027, noting that the Board is expected to start their appointments on 1 April 2026.

Clause 6.4 above was carried 8 votes to 0, with 1 abstention, the voting being as follows:

• For: The Mayor (Grant Smith), Mayor Bernie Wanden, Mayor Andy Watson, Deputy Mayor Dave Wilson, Councillors Sam Jennings and Kaydee Zabelin, Ms Danielle Harris and Ms Marj Heeney.
• Abstained: Mr Hayden Turoa.

7. That Council release the report and resolutions upon the appointment of the Board (not including Appendix 2).

Clause 6.5 above was carried 9 votes to 0, the voting being as follows:

• For: The Mayor (Grant Smith), Mayor Bernie Wanden, Mayor Andy Watson, Deputy Mayor Dave Wilson, Councillors Sam Jennings and Kaydee Zabelin, Ms Danielle Harris, Mr Hayden Turoa and Ms Marj Heeney.

This item was originally considered in the confidential part of the 11 February 2026 council meeting and can now be released to the public.

Resolved:

1. That Council approve an extension of Contract 4059 with Max Tarr Industrial Limited until 30 June 2027. This extension includes an initial 4 months to 30 June 2026 with a contract value of $850,000 (exc. GST) to align with financial year end, then 12 months to 30 June 2027 with a contract value of $2,500,000

2. That Council authorise the Chief Executive to vary the contract by a maximum amount of 20% of the contract value within the approved contingency if needed, based on unplanned requirements. Contingency for 4 months to 30 June 2026 is $170,000, contingency for FY27 is $500,000.

3. That Council note future extensions for the Three Waters works will be negotiated by the board of the new Water Services CCO.

4. That Council release the report upon execution of the extension to the contract.

    

Clause 6-26 above was carried 16 votes to 0.

For: Mayor Grant Smith and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Hayden Fitzgerald, Leonie Hapeta, Lorna Johnson, Bonnie Kuru, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

This item was originally considered in the confidential part of the 25 June 2025 council meeting and can now be released to the public.

Resolved:

1. That Council delegate to the Chief Executive the ability to vary Contract 4059 by $2,478 ,000 over the remaining term of the contract (Option 1)

2. That authority is delegated to the Chief Executive to amend Contract 4059 to clearly define the value of “minor capital work” as up to $250,000 (Option 1).

3. That Council note when the mechanical electrical works contracts is due for renewal, officers will investigate the option of implementing a contract with separable portions for maintenance and capital works.

4. That Council note that renewal of the mechanical electrical works contract will be brought to Council for approval, including a proposal to align the term of the contract with the financial year and to allow for the contract to move the Three Waters works to a Water Services Council Controlled Organisation.

5. That the report and resolutions be released to the public immediately upon notification to the contractor.

Clause 103-25 above was carried 14 votes to 0.

For: Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Council

25 March 2026
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

Resolved

1. 1a - That Council appoint Councillor Orphée Mickalad to the list of approved District Licensing Committee members for the remainder of the Council term, being 1 April 2026 to 14 October 2028.
   
   Clause 30-26 above was carried 8 votes to 4, with 2 abstentions, the voting being as follows:
   For: The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Brent Barrett, Rachel Bowen, Vaughan Dennison, Bonnie Kuru, Billy Meehan and William Wood.
   Against: Councillors Mark Arnott, Hayden Fitzgerald, Leonie Hapeta and Lorna Johnson.
   Abstained: Councillors Lew Findlay and Karen Naylor.
   Note: Councillors Orphee Mickalad and Kaydee Zabelin declared a conflict of interest, withdrew from the discussion and left the room.
   

   ---

   
   1b - That Council appoint Councillor Kaydee Zabelin to the list of approved District Licensing Committee members for the remainder of the Council term, being 1 April 2026 to 14 October 2028.
2. That Council reappoint Antonia Crisford to the list of approved District Licensing Committee members for two years, being 1 April 2026 to 31 March 2028.
3. That Council appoint Steven Raaymakers to the list of approved District Licensing Committee members for three years, being 1 April 2026 to 31 March 2029.
4. That Council appoint Alastair Hall and Emma Pedder to the list of approved District Licensing Committee as commissioners with the power to chair, for three years, being 1 April 2026 to 31 March 2029.
5. That Council extend the current term of Chantelle Fraser-Clark as an approved District Licensing Committee list member until 1 May 2026.
6. That Council release the report following notification of appointments to applicants.

Clause 30-26 above was carried 11 votes to 2, with 1 abstention, the voting being as follows:
For: The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Lorna Johnson, Bonnie Kuru, Billy Meehan and William Wood.
Against: Councillors Hayden Fitzgerald and Leonie Hapeta.
Abstained: Councillor Karen Naylor.
Note: Councillors Orphee Mickalad and Kaydee Zabelin declared a conflict of interest, withdrew from the discussion and left the room.

This item was originally considered in the confidential part of the 6 August 2025 council meeting and can now be released to the public.

Resolved:

1. That Council approve the purchase of part 154 Pioneer Highway and 61-99 Te Wanaka Road, Palmerston North, being part of Lot 1, Lot 2 and Lot 3 DP 32600, for the purchase price of $115,500 plus associated costs -plus GST (if any).

4. That Council approve delegated authority to the  Deputy Chief Executive to negotiate the terms and conditions of all acquisition of land agreements as covered in the memorandum titled Land Purchases – Kikiwhenua Growth Development presented to Council on 6 August 2025.

5. That Council release the report titled Land Purchases – Kikiwhenua Growth Development on settlement of acquisition of land agreements. 

Clause 122-25 above was carried 15 votes to 0.

For: Mayor Grant Smith and Councillors Debi Marshall-Lobb, Brent Barrett, Rachel Bowen, Vaughan Dennison, Patrick Handcock, Lorna Johnson, Orphée Mickalad and Kaydee Zabelin.

Council

12 November 2025
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

Resolved

1. That Council approve the award of contract for the Pasifika Community Centre construction phase to Colspec Construction Limited for the sum of $3,048,979.00 (excl. GST).
2. That Council authorise the Chief Executive to vary the contract sum by a maximum amount of 12% of the contract sum $365,877.48 (excl. GST) within the approved programme contingency if required for the successful delivery of the contract.
3. That the resolutions and report be released to the public, upon execution of the contract.

Clause 189-25 above was carried 15 votes to 0, the voting being as follows:

For: Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Hayden Fitzgerald, Leonie Hapeta, Lorna Johnson, Bonnie Kuru, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.