How Council meetings work

Attending and participating in Council meetings

At Council meetings the Mayor and Councillors debate and decide on all sorts of issues that affect our city.

Meetings are held in public, however while we are under the Red Traffic Light system, we are asking that all members of the public observe the meeting online rather than in person.

Council and Committee meetings are live-streamed onto YouTube and are available to watch on the PNCC Youtube page.

Meetings are held in the Council Chambers, Te Marae o Hine – The Square on most Wednesdays.

Agenda availability

Agendas are available two working days before each meeting.

Agendas are available at the following locations:
  • Customer Service Centre, Civic Administration Building
  • Central Library (2nd floor, NZ Pacific Islands Zone)
  • Community Libraries (including Ashhurst, Awapuni, Linton, Roslyn, Te Pātikitiki, and the Mobile Library)

Or on request by telephoning 06 356 8199, they can be collected from the Customer Service Centre, Civic Administration Building.

Public participation at meetings

Council actively encourages people to get involved and speak at Council and committee meetings. There are several ways that the public can speak at meetings.

Public Comment (3 minutes)

Members of the public may speak for 3 minutes on any item on the agenda, or on other matters relating to that committee. Please notify the Chair or the Committee Administrator before the meeting, if you wish to give a public comment.

Public Comment is available at most Committee meetings except for Council and the Hearings Committee.

For extraordinary committee meetings, public comment is only received with the approval of the Chairperson and must be confined to those items appearing on the agenda for the particular meeting concerned.

Presentations (10 minutes)

Members of the public may make a 10-minute presentation to any Committee or Council provided they have requested permission from the Chairperson at least seven working days before the date of the meeting concerned.

In cases of urgent or major public interest, the Chairperson may determine that a presentation be received in a shorter time frame.

Public presentations are available at all committee and Council meetings but can not be made to the Hearings Committee.

Petitions (10 minutes)

Members of the Public are welcome to present petitions to Council or the relevant Committee.

Petitions:

  • Must contain at least 20 signatures and must consist of fewer than 150 words (excluding signatures).
  • Need to be given to the Council seven working days before date of the meeting.
  • Can not be disrespectful, offensive or include malice statements.
  • Can be written in English or Māori.

Signatures need to be accompanied by a full name and address.

Anyone presenting a petition can speak for up to 10 minutes to the Council or Committee. Alternatively, an Elected Member can read the petition on your behalf, but must only read the petition, statement of parties from which it comes and the number of signatures.

Find out more

If you wish to address a committee or Council meeting, please contact our Democracy and Governance team ahead of time so we can organise for you to join digitally. You can contact us at governance@pncc.govt.nz or phone 06 356 8199.