2022-2025 confidential committee decisions

Council

18 December 2023
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1.  That Council agree the creation of an additional capital new programme “Amberley Avenue Bridge” in the Roading Activity – Roads Sub-Activity.
2. That Council agree Option 3 to construct a 12m single span bridge on Amberley Avenue.
3. That Council agree $2,475,000 of capital expenditure in the 2023/24 financial year, to be funded by debt.
4. That Council note commitment to the addition of $1,125,000 to the new Amberley Avenue Bridge programme in the 2024-34 Long Term Plan to be funded by debt.
5. That Council note Officers are investigating co-funding options with NZTA. If successful, this co-funding will subsidise the works and decrease the level of debt funding required.
6. That Council agree an increase to the operating budget for the Roading Activity – Roads Sub-activity of $100,000 to fund cost pressures resulting from the bridge/culvert investigation work.
7. That Council agree a sole source procurement process for the engagement of Emmetts Civil Construction Limited as the contractor to deliver the design and construction of the bridge in a timely manner.
8. That Council award Emmetts Civil Construction a design & build contract up to $2,750,000 excl. GST and give the Chief Executive the delegated authority to enter the contract.
9. That Council give the Chief Executive the delegated authority to vary the contract sum by the maximum amount of 30% of the GST exclusive contract sum (up to $825,000) within the contingency provisions included in the programme budget if required for the successful delivery of the contract.
10. That the report be released to the public, upon signing of the contract.

Clause 238-23 above was carried 15 votes to 0, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Council

14 June 2023

1. To appoint and assign Sharon McGarry as independent commissioner on the hearings panel for Proposed District Plan Change G.
2. To release the decision on confirmation of the appointment following notification to the commissioner.

Clause 98-23 above was carried 13 votes to 1, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor and William Wood.

Against: Councillor Debi Marshall-Lobb.

Council

3 May 2023

1. That Council appoint Robbie Pickford and Katie Brosnahan to the Board of the Central Economic Development Agency for a period of up to three years subject to appropriate checks.
2. That the decisions relating to the report titled ‘Appointment of Directors to Central Economic Development Agency’ presented to Council on 3 May 2023, be released to the public following notification of appointments to Directors and the CEDA Board.

Clause 68-23 above was carried 14 votes to 0, the voting being as follows:
For: The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor and Kaydee Zabelin.

Council

16 August 2023

1. That Council appoint Russell Harris as trustee on the Globe Theatre Trust Board for a period of up to three years.
2. That Council appoint Sarah Everton as director on the Palmerston North Airport Ltd Board for a period of up to three years, subject to the appropriate checks.
3. That the report and decision be released to the public following notification of appointments to the individuals and boards.

Clause 131-23 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Mark Arnott, Brent Barrett, Rachel Bowen, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, William Wood and Kaydee Zabelin.

Abstained: Councillor Orphée Mickalad.

Note: Councillor Debi Marshall-Lobb declared a conflict of interest, withdrew from the discussion and left the room.

Council

28 June 2023

1. That Council appoint Joanne Hazlitt and Manumea Durie as members of the Palmerston North Jaycee Trust Assessment Committee for the 2022-2025 term of Council.
2. That Council release this report to the public once successful applicants have been notified of confirmation of their appointment.

Clause 119-23 above was carried 12 votes to 0, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Council

6 September 2023
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. That the Council approve the list of Code of Conduct investigators (Attachment 1) for a term of three years, from 10 September 2023 to 10 September 2026
2. That the Council release the decision once successful candidates have been informed of their appointment.

Clause 141-23 above was carried 13 votes to 0, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Lorna Johnson, Billy Meehan, Orphée Mickalad and William Wood.

Risk & Assurance Committee

18 October 2023

This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. That the Committee receive the memorandum titled ‘Assurance Report – Animal Shelter Review’ and its attachment, presented to the Risk & Assurance Committee on 18 October 2023.
2. That the Chief Executive release the memorandum and attachment with appropriate redactions as soon as practicable.

Clause 30-23 above was carried 12 votes to 0, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Stephen Armstrong, Karen Naylor, Mark Arnott, Brent Barrett, Leonie Hapeta, Lorna Johnson, Orphée Mickalad, William Wood, Kaydee Zabelin, Patrick Handcock and Debi Marshall-Lobb.

Council

28 June 2023

1. That Palmerston North City Council’s delegates attending LGNZ Annual General Meeting be given the ability to vote on a preferred candidate for President and Vice President.

Clause 120-23 above was carried 12 votes to 0, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Council

6 September 2023
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. That the Council receive the memorandum titled ‘City Transport Review - Action Plan’ presented on 6 September 2023.
2. That the Council release the attachment ‘Road Maintenance Renewal & Capital Improvement Contract Review Summary’ following this meeting.
3. That this memorandum be released on 1 July 2024, or earlier upon conclusion of the negotiations with Fulton Hogan for a renewed term of the contract.

Clause 140-23 above was carried 12 votes to 0, with 1 abstention, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Lorna Johnson, Billy Meehan, Orphée Mickalad and William Wood.

Abstained: Councillor Brent Barrett.

Council

6 September 2023
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. To award Civic honours to:
   - Steve Stannard
   - Stewart Harrex
   - Roy Tankersley
   - Jill Spicer
   - Maryanne Mechen
2. To release the decision on Civic Honour Awards close to the day of the Civic Honours Awards ceremony.

Clause 142-23 above was carried 13 votes to 0, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Lorna Johnson, Billy Meehan, Orphée Mickalad and William Wood.